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Ballet Workout Privacy Policy

The Ballet Workout privacy policy explains how we collect, use, and protect your personal data. As a trusted ballet school in Antwerp, we are committed to safeguarding the information of our students and members. These guidelines ensure full transparency, compliance with data protection laws, and a safe, respectful experience for children, adults, and families who join our community.

1. Data Controller

Ballet vzw, located at Meirbrug 1, 2000, Antwerp, Belgium, is the data controller responsible for processing your personal data in accordance with the General Data Protection Regulation (GDPR) and Belgian privacy laws.

2. What Personal Data We Collect

We may collect the following personal information:

  • Contact details (name, email address, phone number, address)
  • Payment and billing information
  • Class attendance and participation records
  • Photos or videos for promotional purposes (with separate consent)

3. Why We Process Your Data

We process your personal data for the following purposes:

  • Organization and administration of ballet classes and workshops
  • Processing payments and managing your account
  • Insurance coverage for class participation
  • Communication regarding classes, schedules, and school updates
  • Legal compliance and record-keeping obligations

4. Legal Basis for Processing

We process your data based on:

  • Contract performance (providing ballet classes and services)
  • Legitimate interests (school administration and safety)
  • Legal obligations (insurance and safety requirements)
  • Your explicit consent (for promotional materials)

5. Data Sharing

Your personal information will not be used for third-party direct marketing purposes. We may share your data only with:

  • Insurance providers (for class coverage purposes)
  • Payment processors (for transaction processing)
  • Legal authorities (when required by law)
  • Emergency services (in case of medical emergencies)

6. Data Retention

We retain your personal data only as long as necessary for the purposes outlined above, typically:

  • Active student records: duration of enrollment plus 3 years
  • Financial records: 7 years (Belgian accounting requirements)
  • Insurance-related data: as required by insurance providers

7. Your Rights

Under GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate information
  • Erase your data (under certain conditions)
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent (where applicable)

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

9. Contact Information

For questions regarding this privacy policy or to exercise your rights, contact us at:
Email: info@balletworkout.be
Address: Meirbrug 1, 2000 Antwerp, Beglium

10. Policy Updates

This Ballet Workout privacy policy may be updated periodically. We will notify you of significant changes via email or through our website.

Last updated: 31 August 2025